Presentation Duration

• Plenary presentations must last no longer than a maximum of 20 minutes to allow for 5 minutes for questions, and a handover to the next speaker, within each 25 minutes slot.
• Oral presentations must last no longer than a maximum of 15 minutes to allow for 5 minutes for questions, and a handover to the next speaker, within each 20 minutes slot.
• Sessions chairs will keep strict time and will terminate any presentation that goes beyond the allowed time. This is essential, in order to keep parallel sessions synchronised so that delegates may move between sessions.

Presentation Format

• Presentations should ideally be in PowerPoint format but PDF will also be accepted.
• All of the projection screens in the venue are 16:9 format (widescreen).
• While complimentary wi-fi is available through-out the congress venue we suggest that presenters should not rely on internet access during their presentation. Therefore, we recommend to embed all fonts and media within the presentation file, to not use Google Slides and do not rely on online materials, media, web pages, live demos, etc.

At the Congress

• Presenters must use the computer provided by the congress centre: it is not possible to present from a personal computer. The Sawela Lodges operate a networked system and so all slides should be uploaded the day before your presentation time in the speaker preview room, located in the Hamelia Room. Please note once presentations have been provided to the speaker preview room, they cannot be changed.
• Please arrive in your room 10 minutes before your session is due to start to meet your chairperson, room manager and ensure your presentation is loaded in the room
• Presentations taking place in the Ebony, Cedar Ballroom and Cactus rooms will be managed by the presenter from the laptop on the podium. The speaker can press to play on their slide to activate any video/audio.
• Comfort monitors will be placed front of the podium in the Ebony, Cedar Ballroom and Cactus rooms. In all rooms, presenters may also bring a personal tablet / iPad onstage, if needed.
• All rooms have a clicker/pointer.
• There will be a room manager and/or volunteer assigned to each room to assist speakers, so if you have any difficulties during your presentation, please let them know and they will be happy to help.